Relocating a Business Checklist
Is it time to move your business elsewhere? Perhaps you’re running low on space, want to reduce your office costs, or require better facilities and environment to run your business. The reasons for wanting to relocate a business may be neverending, but the amount of planning and effort it takes to get it right is the actual stumbling block. Furthermore, relocating a business has many financial impacts, meaning it is not a cheap endeavor to shift the entire business elsewhere. Thus, it is essential for business leaders to carefully assess all the factors and create a plan to ensure a seamless moving process.
Don’t know where to begin?
In this article, we’ve compiled the perfect relocating a business checklist that will not only remove unnecessary stress but also ensure a well-executed move:
Create a business relocation to-do list
If you’re a medium- or small-sized company, we suggest planning your office to-do list six months in advance to have plenty of time to organize. However, planning and carrying out a large-scale checklist for relocating a business can take years. But once your moving plan is confirmed, you should start creating your list. A to-do list might save you time if you constantly try to remember all that needs to be done. Many tools can help you create a complete to-do list. Some of them are:
- Microsoft Planner
We suggest using these tools to list your needs and assign each job to a particular department or team.
Include the business location in your checklist and sign the lease
Relocating a business requires examining several office locations, and choosing the right one for your business takes time and effort. A competent local real estate agent will be able to advise you appropriately, analyze the costs of preferred solutions, negotiate terms, communicate with attorneys, and keep you informed. When selecting an office, keep the following in mind:
- The number of workstations
- Serviced or standard office
Create a proper business relocation budget
Determine your moving expenses, the services you can’t live without, and those you might be willing to compromise on. Some costs to take into account are:
- Moving company
- IT staff
- Employee moving (if moving far away)
Ease your business relocation process by hiring movers
Depending on your management style, you can permit the relocation coordinator to assign team members to each item on the business relocation checklist. But suppose you’d instead take a more active role. In that case, you can collaborate closely with the moving supervisor to choose the best team members. To ensure the project continues, schedule meetings with the relocation team every week or every two weeks. Keep in mind that when choosing team members, they will need to:
- Tweak the departments’ respective lists of moving-related duties
- Establish deadlines for each assignment in cooperation with the relocation coordinator
- Choose the proper sequence for completing the tasks
- Assign roles and responsibilities for departmental work
Inform clients or consumers in advance of the change
While relocating a business, your checklist needs to have this vital part. Inform clients and consumers about the impending shift as you see them and speak with them. They will not be shocked or perplexed when you make a move. Consider making a formal announcement regarding your plans on social media if your organization uses social media to share the news.
Staging the business relocation process
When the move day officially arrives, you should be ready. Here are some additional suggestions to make the big day go without a hitch.
- Set aside money for snacks for the relocation team and corporate representatives
- Be careful to relocate all technology-related merchandise, phones, etc.—first.
- Reserve a time for the launch of internet and phone services
Don’t forget about new décor
New office space offers a fresh start for a company, but do you want to maintain the same style as your previous site? Consider the design of your new workplace and the type of furnishings that could be most useful. In contrast to holding onto your present décor and equipment, you might decide to invest in new furniture if you’re passionate about the projections of your new workplace.
Keep in mind the purpose of your company as well. For example, bold retro décor could appear cool and function well in a creative organization like an ad agency or record label. A law firm, however, might have to stick with traditional pieces in brown or grayish tones. If you’re unsure what to do, you might consider hiring an interior decorator. This expert can assist you in making early purchases so that your new area will feel right when you arrive.
A guide to Relocating a Business Checklist isn’t complete, so if we missed something, let us know in the comments below.
The FAQs below should help clarify common questions.
Frequently Asked Questions for Relocating a Business
Q1: Does the location have an impact on the business?
Location plays a vital role in retaining and attracting the best employees. Wise location decisions can tremendously boost a company’s performance over the long run.
Q2: What are the drawbacks of relocating a business?
Relocating a business comes with a few drawbacks as well. For starters, it results in a loss of labor, client relationships, and business interruption costs. In addition, if the moving process isn’t carried out well, many business leaders will have to deal with additional fees and disruptions.
Q3: Are there any critical factors for relocating a business?
There are a few factors to consider when shifting your business to a new location. These include competition, the potential for growth, security, business rates, and competition.
Q4: Who should pack for the office?
To ensure the safety of your office equipment, electronics, and sensitive items during transit, your moving company can handle all the packing for you.
Q5: How will you communicate an office move with your employees?
To make the transition easier, you must be open with your employees about the move. You should also be honest with your staff about the reasons behind the relocation, what will happen, and how it will affect them.
There we have it; your Relocating a Business Checklist is complete with the above-mentioned tips. The decision to relocate a business can have huge implications. Thus, the process should not be taken lightly. It is essential to consider all aspects involved in conducting the move and then plan accordingly. While there is no straightforward approach to relocating a business to a new location, a checklist can serve you well as it’ll minimize the risks and disruptions. Lastly, a proper moving checklist will ensure that you arrive at your new destination in the best financial shape possible. So, take inspiration from the checklist above and make the most of your move.